WHERE? Bungendore Showgrounds, Mathews Lane Bungendore. Enter via the second gate – 150 m on from the 1st gate
WHO CAN ATTEND? The 2017 Zone 16 Pony Club Camp (PC Camp) is open to all riding members of Zone 16 Pony Clubs and other Zone members if numbers permit. The PC Camp will be run under the rules of the Pony Club Association of NSW. The Camp Committee reserves the right to refuse entry to any applicant registration. NO RIDERS WILL BE ACCEPTED UNLESS HE/SHE IS ABLE TO RIDE UNAIDED. (This does not include the led section which is only 2 sessions per day). RIDERS LESS THAN 10 YEARS OF AGE: For each rider less than 10 years of age an ADULT must stay with the child for the duration of the PC Camp. AN OLDER SIBLING UNDER 21 ATTENDING THE PC CAMP IS NOT A SUBSTITUTE FOR AN ADULT. An adult will be required to assist the rider in everyday PC Camp activities including: • Saddling and unsaddling of their pony • Feeding of their pony
RIDERS OF ALL AGES: Riders MUST NOT be left unsupervised at the PC Camp grounds prior to Sunday 9th April 2017. Riders MUST have an adult with them until after vetting in is completed and after confirmation of troops. This will be approximately 4.00pm on Sunday 9th April 2017. Adults are required to show riders the location of the showers, toilets, sanitary unit facilities, garbage bins and their dormitory prior to being left for PC Camp and reminded that the PC Camp is for everyone so the surroundings need to be kept clean and tidy. Dorms will be marked with appropriate age break up. If camping, only family members are allowed to sleep in the camp site together. Surrogate parenting is NOT ALLOWED. AN OLDER SIBLING IS NOT A SUBSTITUTE FOR AN ADULT. If there is no adult parent at the PC Camp, riders must be in the dormitories.
HOW MUCH WILL IT COST? Payable with Registration
One rider $340
Two riders from the same family $615
Three or more riders from the same family $735
Per camp site $60
Instructors Horse $60
For non-riders at PC Camp $170 For 3 meals, morning and afternoon tea and drinks per day
Riders LED for 2 sessions per day (this includes meals for 1 parent) $275
Payable at PC Camp as required $10 breakfast and lunch $15 for dinner Per meal for visitors to the PC Camp grounds, payable at the door of the meal hall.
Vetting Day Lunch Sunday 9 April 2017, $5 payable by everybody ON THE DAY (do not include in registration $)including riders for the week
BBQ Lunch Saturday 15th April 2017 (last day) for visitors to the PC Camp grounds $5 Payable on the day (do not include in registration $) (riders and helpers all week do not pay)
I WANT TO GET A REGISTRATION FORM? The PC Camp registration forms are on this webpage.
Registration forms must be accompanied by a SIGNED Agreement Form and preferred veterinary permission form. Registrations will not be accepted unless the 3 forms are correctly completed. (Club secretaires are requested to assist in ensuring that registrations are signed.)
CAN I REGISTER NOW? Yes you can! Please forward a correctly completed SIGNED registration form and a cheque (payable to your Pony Club) to your Pony Club Secretary by the date they advise you.
WHEN CAN I COME TO THE PC CAMP? All riders & their horses will be admitted to PC Camp between 10.00 am and 12.00 noon on Sunday 9 April 2017. Upon arrival to the PC Camp grounds proceed to the CHECK IN AREA (large shed in the middle of the yards). A check of all horse/yard requirements will be at 12.00pm
I’M GOING TO BE LATE? Late arrivals will be admitted after 12 noon but prior notice in writing is to be provided on the registration form. Upon arrival to the PC Camp grounds proceed to the CHECK IN AREA. A check of all horse/yard requirements will be arranged.
WHEN DOES THE HORSE SOUNDNESS & GEAR CHECK HAPPEN? At 2.00pm, all riders need to be mounted ready for the horse soundness and gear check. DON’T CHEAT YOURSELF BY BORROWING GEAR TO PASS – YOU ARE RISKING YOUR SAFETY. IS IT COMPULSORY FOR A PARENT TO STAY WITH THE RIDER THROUGHOUT THE HORSE SOUNDNESS AND GEAR CHECK? Yes!
WHEN DOES THE HORSE SOUNDNESS & GEAR CHECK BE COMPLETED? At approximately 4.00pm. Parents may then leave their riders to the care of the PC Camp Committee.
IS CAMP A GOOD PLACE TO BREACK IN NEW BOOTS AND NEW TACK? We strongly suggest that the best gear to bring is that which you use everyday when riding and attending Club Rally Days, the items which you and your horse are used too and are comfortable with. There will be situations where your gear just wears out before camp and needs to be replaced so sometimes this is unavoidable. If this happens to you please try and break in those items as much as possible before Camp. Camp is no fun if you have blisters from new boots!!
ABSENCE DURING CAMP If you want to or are required to leave the PC Camp PERMISSION MUST be obtained from the CAMP COMMANDANT. This especially applies if you are removing your child from the dorm, it is not fun phoning parents when we realise the child is missing. It is imperative that parents who are unable to attend when their children leave at the end of camp advise the Camp Commandant of the transport arrangements that have been made.
WILL ANY CERTIFICATE WORK BE UNDERTAKEN? It is important that you note on the registration form the certificates that are currently held as riders will have the chance to gain the next level. The Chief Instructor will aim to incorporate the K certificate into the PC Camp. Applicants must be working on their certificate activity work books/sheets at a club level and bring them to camp for sign off.
HOW WILL MY HORSE BE CARED FOR? All horses will be fed daily and individually yarded. Feed that will be provided will include the following:
• WHEATEN CHAFF • LUCERNE CHAFF • LUCERNE HAY • MEADOW HAY ALL OTHER ADDITIVES THAT YOUR HORSE REQUIRES MUST BE SUPPLIED BY THE RIDER. To ensure that horses are fit and used to hard food it is essential that riders start feeding their horses chaff etc. at least 3-4 weeks prior to the camp. Your Pony Club instructors should be able to advise you regarding correct feeding measures. Only one horse per rider will be admitted to camp. All horses, including instructors’ horses will be inspected on arrival and any doubts on fitness will be assessed by a soundness inspection. Horses inadequately shod (i.e. it is likely the shoes will not last the full camp) will be refused admission. The only exception will be ponies that are not normally shod. DO NOT BRING YOUR HORSE IN A CONDITION WHERE IT COULD BE REFUSED. Chaff will be distributed for morning and evening foods and hay at lunch and evenings. The hay is a standard biscuit of hay so if you horse requires more it is advisable to bring extra. Sawdust for bedding will be supplied. Alternative bedding, such as rice husks, can be purchased through local suppliers. Arrangements can be made through Steve Hughes at the “Bungendore Feed Shed” (6238 0900) for drop off when he brings out the Camp Feed supply on the first Sunday.
CARE OF RIDER Each day riders will be under the direct supervision of instructors who will attend the camp to give daily instruction and supervise the riders in the field. As in previous years, several mothers stay with the girls and fathers with the boys in the dormitories. Minor ailments will be attended to by these as well as by a qualified First Aid Officer who will be at PC Camp for the duration. Whilst everything is done to ensure the safety of the members and every care will be exercised by those in charge of the camp, the PC Camp Committee and it’s officers are not responsible in any way for any sickness or accident which may happen or occur through any source whatsoever, and it is clearly understood that each member will only be admitted to attend the camp on this clear understanding, and that the parent/guardian by signing the application form agrees to indemnify the camp and it’s officers against any claim by reason of accident/sickness or otherwise. In the event of an emergency, a sickness or injury of a rider he/she will be taken to the Queanbeyan Hospital. Ambulance charges can be quite severe and it is strongly recommended that families ensure adequate cover by an ambulance fund scheme is available. The ACT Ambulance Fund also covers you for service in NSW. Should your child have the need to be transported by ambulance you, of course, would be immediately contacted in such a case. Please complete the authorisation on the application form.
WHERE DO I STORE MY TACK Tack is stored in your float. If you do not have your own float, talk to other members of your club to see if they have room for your gear.
CONDUCT ALL RULES OF THE PCA OF NSW AND THE PC CAMP MUST BE ADHERED TO. FAILURE TO DO SO WILL JEOPARDISE THEIR STAY AT THE 2017 PC CLUB CAMP AND ANY FUTURE CAMPS. RIDERS – NO ALCOHOL OR DRUGS ARE PERMITTED To ensure riders and parents are aware of what is expected of them during camp we have included the rules of camp and PCANSW Code of Behaviour. Please ensure that you read these and sign the form stating that you have read the information and agree to the conditions and return with your entry.
HORSE YARDS All of the yards at Bungendore are steel. There should be no need to extend your yard. If the Commandant gives approval to extend star pickets must be capped. Yards will be safety checked on Sunday 9th April before the end of the day to allow yards to be repaired to the satisfaction of the camp committee. 5ft Star pickets are the minimum size to be used as those any smaller can not be driven deep enough to survive your Pony leaning on them. Posts can get very very loose by the end of camp and be a real hazard to your horse.